Service
Data Mirror + KPI Dashboard
One operations base, refreshed daily from every source you actually use — POS, club platform, accounting, email. Owners stop reading last Monday’s CSV and start trusting today’s number.
This is the lighter-weight cousin of the Commerce7 AI Stack — for hospitality and DTC businesses that don’t need the full warehouse + AI stack, just one place where the numbers agree.
Price
$4,500–$9,500
Timeline
3–6 weeks
Format
Remote + on-site week 1
Who this is for
You probably recognize at least two of these.
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You run a winery, wine bar, restaurant group, or small DTC brand with two to four critical systems that never agree — POS, accounting, club, and email each say something slightly different.
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Someone on staff spends a few hours every Monday exporting CSVs into a master spreadsheet that breaks the next time a field name changes.
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You’ve looked at a BI tool (Looker Studio, Mode, Sigma) and concluded it’s too much for the number of dashboards you actually need.
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You don’t need AI yet. You just need today’s number and last week’s number to be reliable and reconcilable.
What’s broken right now
Three reporting failures small operators all share.
01
The Monday CSV ritual
A manager logs into three or four dashboards every week, exports CSVs, pastes them into one master sheet, and emails the owner. The number is two days stale by the time anyone reads it.
02
Numbers that disagree
POS says one revenue figure, accounting says another, the club platform says a third. Nobody can reconcile them in under an hour, so the reconciliation just stops happening.
03
No history layer
Each source keeps its own data; nothing is unified. You can’t ask ‘which products did our top 50 club members buy retail this year?’ because that question requires joining three systems no one ever joined.
What you get
Three deliverables. Yours forever.
The operations base
An Airtable base under your billing — Customers, Orders, Products, Memberships, and the linking tables that hold them together. Refreshed daily from your sources (POS, accounting, club, email) via n8n. Read-only for the team by default; owner-edit views where it matters.
The KPI dashboard
A views layer on top of the base showing the numbers you actually run on: daily revenue by channel, club retention rolling 90 days, top customers by lifetime spend, slow-moving SKUs. Built around the questions you ask weekly, not a generic template.
The runbook + exit kit
Documented refresh schedule, error-routing to email, and exit instructions from day one. n8n workflow JSON in a GitHub repo you control. If we stop working together, a competent Airtable consultant can take this over in a week.
How it works
Three to six weeks. Four phases.
Week 1
Discovery
On-site day, stakeholder interviews, source-system audit. We agree on the five to ten KPIs that actually drive decisions before any code gets written.
Weeks 1–2
Schema + connect
Airtable base provisioned. n8n connections to each source built and tested against last month’s data. Reconciliation rules surfaced and resolved.
Weeks 2–4
Dashboard
KPI views built. Edge cases surfaced (refunds, comps, voids) and either modeled or explicitly excluded with a note. You and I look at the dashboard together until you trust the numbers.
Weeks 4–6
Go-live + handoff
Daily refresh job promoted from shadow mode to live. Two training sessions for your team. The runbook is yours.
What it costs
Three tiers. Sources covered scale up.
Starter
$4,500
Two sources (typically POS + accounting). One unified base. Five KPI views. 3 weeks.
Standard
$6,500
Up to four sources (add club platform + email). Ten KPI views. Reconciliation rules. 4–5 weeks. The default.
Plus
$9,500
Up to six sources (add reservations, inventory, or a custom system). Twenty KPI views. Owner-edit surfaces. 5–6 weeks.
Pass-through costs: Airtable Team seat (~$24/mo per editor), n8n hosting on a $10/mo VPS, source API costs if any. Typical stack: under $80/mo for a four-source build.
Payment terms: 50% on signing, 50% at go-live. ACH or check, NET-15.
What’s not included:writing into your source systems (this is a read-only mirror), a full BI tool (Tableau / Sigma / Mode — different engagement), or AI personalization on top (that’s the Commerce7 AI Stack).
When to skip this and go straight to the C7 stack: if you’re already on Commerce7 and want the warehouse to drive AI-augmented workflows, the Commerce7 AI Stack is the same warehouse work on Supabase plus five workflows on top.
FAQ
Things people ask before booking.
Do I own the Airtable base and the workflows?
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Yes — always. The Airtable workspace is on your billing under your admin seat. n8n workflow JSON lives in a GitHub repo you control. If we stop working together, nothing leaves with me.
What happens if we outgrow Airtable?
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Airtable Team handles ~100K records per base comfortably; the per-record pricing starts to bite around 250K. If you’re anywhere near that — or already on Commerce7 with order volume — the Commerce7 AI Stack (Supabase warehouse) is the right call instead. I’ll tell you which one fits on the intro call.
Is there any AI in this?
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No. This is a reporting layer, not an automation layer. Adding AI-augmented workflows on top (cart recovery, churn scoring, sentiment-routed reviews) is a separate engagement — the Commerce7 AI Stack — that uses the same warehouse pattern.
Can you do this on-site?
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One on-site day in week 1 is included for Sonoma, Napa, and Marin counties. Additional days $750/day plus mileage.
Do you have references?
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One active engagement of this shape is in progress with a Sonoma wine bar pilot — I’ll happily put you in touch once the engagement wraps and they’ve signed off on attribution. I’m not going to fabricate numbers or quotes before that.
What happens if we want to stop working together?
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The exit kit is one of the three deliverables. It exists from day one. You don’t need permission to leave.
Ready?